Guidelines designed for win-win collaboration between Researchers and Non-Researchers Stakeholders

11:15 Tuesday 28 May

SS006 • OC031

Room S16


Adriana Bruggeman (Cyprus) 1; Maria João Freitas (Portugal) 2,3; Tone Merete Muthanna (Norway) 4

1 - The Cyprus Institute; 2 - LNEC,; 3 - Collaborative Consulting; 4 - Norwegian University of Science and Technology

The Horizon 2020 project BINGO: Bringing INnovation to onGOing water management – a better future under climate change(2015-2019) aimed at providing practical knowledge and tools to end users, water managers, decision – and policy makers affected by climate change in order to enable them to better cope with all climate projections, including droughts and floods. In the BINGO project, the centre point for the coproduction of knowledge has been the Community of Practice (CoP) at the six research sites:

Badalona (ES), Bergen (NO), Peristerona River Basin (CY), Tagus River Basin (PT), Veluwe (NL) and Wupper River Basin (DE).

A CoP is defined as a group of significant and diverse stakeholders who are connected to an issue and will share and join experiences, skills, ideas, resources, and actions to further embrace shared collective and societal challenges. During the project a shared roadmap was implemented for local interactions (workshops) in each site: #1 – Setting the Scene; #2 – Are we prepared?; #3 – Yes we are! (prepared); #4 – Solving the unsolvable; #5 – Sharing; #6 – Up the CoP. Based on the researcher and stakeholder interactions in the BINGO project, we aim to share a set of learning guidelines for creating win-win collaboration :

  1. Designing a double-sided communication strategy;
  2. Designate a CoP facilitator and Design a roadmap;
  3. Built a solid and diverse base for CoP development;
  4. Design a storyboard for each interaction animation and facilitation;
  5. Make everyone aware and comfortable with the ethics code;
  6. Create a collaborative environment and make room for informal interactions;
  7. Create a vision and set expectations and common outcomes;
  8. Engage everyone in co-productions and make room for side-concerns debate and/or detailed side debates;
  9. Evaluate and celebrate each step’s achievements;
  10. Take care of co-productions register, feed-back, and technical reports;
  11. Follow-up CoP other initiatives and developments (i.e. inputs X learning X actions);
  12. Prepare community for the long haul.

A large set of animation tools have been used in the BINGO project CoPs, illustrating some key dynamic phases used in this process, such as Icebreaking and Networking; Inspiring and Setting the Scene; Defining and Scope and Ideating phases. We encourage everyone to actively share and coproduce knowledge through CoPs.